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Library 1.7
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FAQ (Lots of Info)
Data Import Services
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CROSS Systems, Inc.

Library 1.7
Frequently Asked Questions

    Where can I get a list of Dewey Decimal Classification numbers?

    Is there an easy way for me to get the data from the Internet for a book record (Author, Title, Publisher, Dewey Decimal Number, ISBN, etc.)?

      Yes. You can quickly copy the Dewey Decimal Classification number, subjects, and other data directly off the Internet from the Library of Congress site. Just go to the Z39.50 Gateway to Library Catalogs on the web site of the Library of Congress then click on the Simple Search (any keyword) link and find the record (book) you want by entering a search term. Click on "More on this record" to see all the fields.

      If you take too much time on one record on the Library of Congress site, you will get a time-out or message such as "Your session has expired. Please reinitialize." To avoid this, we recommend copying the data to Notepad and then later into Library 1.7 using these steps:
      - Select (highlight) the complete record (right-click & Select All).
      - Then copy it (right-click & Copy or "Ctrl C").
      - Now paste it into Notepad (right-click and Paste or "Ctrl V").
      - Repeat the steps above to copy all the records you need (alternate between the site and Notepad by holding down your Alt key and then pressing your Tab key).
      - Now get off the Library of Congress site.
      - With Library 1.7 in add or edit mode, transfer the data you want, field by field, from Notepad into the proper Library 1.7 fields by selecting (highlighting) the data you want and using Copy and Paste.
      - Remember to alternate between the programs by using the Alt and Tab keys.

      Keep in mind that the data entry process speeds up as you add data because of the drop-down lists in Library 1.7 (i.e. once you have added an author, the next time when you add a record with that same author you just start to type the author's name and it pops up--you then just tab to the next field).

    What kind of labels and catalog cards should I buy for Library 1.7 and where do I buy them?

      Please see Supplies on the Info & Specs page for a discription of the labels and catalog card stock used by Library 1.7. We carry these supplies as a service to our users (See Order Form for a detailed list and prices).

    I'm a bit confused. I noticed a utility for creating cards for a card catalog. I was under the impression that this was a computerized catalog.

      Orginally this program was developed as an online catalog. Later, the capability to print catalog cards was also added. Library 1.7 does either one or both.

    My child's school is looking to have their modest collection moved from card catalog to OPAC. Will Library 1.7 work without putting it out on the WWW?

      Yes.

    If I have three terminals, would I then need to input the data on all three, or can they be somehow networked?

      If your computers are not presently networked, you would need to do that. Then, you would need to purchase three Library 1.7 multi-user licenses ($100 each = $300). The three computers would be sharing one file.

    Do the catalog card sheets that you sell for a Laser/Inkjet printer have a bottom center hole in them for the catalog drawer alignment rod?

      Yes. The continuous catalog cards for Dot Matrix printers have them also. (See Order Form for a detailed list and prices).

    Could you please explain the check out/in process in the program?

      To check out, you first find the record of the item to be checked out, then click on check out (or press the "F6" key). A window comes up with today's date automatically entered and you enter the person's name or number.

      To check in, you again find the record and then click on check in (or press the "F5" key).

      Note: Library 1.7 has a 40 character field into which you may enter the name and other information of the person checking out the item. If you are using the program as an online viewer and want to maintain confidentially (as to who has checked out items, etc.), you can enter a number that refers to a patron's data (name, address, phone #, etc.) either in another database, since Library 1.7 does not maintain a patron database, or on a paper list.

    We have many of our older books on a spread- sheet. We would like to bulk load them into Library 1.7. If we can arrange the information into a certain order similar to your requirements and fill in missing fields, can we bulk-load from the spreadsheet?

      Library 1.7 does not have an import feature, but we offer a data conversion and import service (see Data Import Services) for those who have existing data and can send it to us via email or disk in tab delimited ASCII format. The cost of this service is: $200 setup fee plus $.05 per record. There is an additional $35 per hour charge if it is necessary to modify and align inconsistent data fields and for special field handling. You should be able to export the data in your spreadsheet into a tab delimited ASCII format. If you are able to email your file (as an attached file), we will look at it and give you an exact quote for the cost of the conversion and import. Before sending the file, please contact us via email.  We will respond with information on how you may be able to avoid importing if you have smaller amounts of data and specific instructions on what to do if you need this service.

    We have a pastoral staff of 18 that are all currently using self-designed databases for their personal libraries. I would like to have the ability to merge them all into a single database, that can be accessed by themselves or their administration assistants via the network. Does Library 1.7 have this capability and if so, what is the cost for each multi-user?

      Yes, with some limitations. The multi-user Library 1.7 uses concurrent licensing. You can install it for potential use by everyone on your network but the number actively using it at one time can not exceed the number of licenses you have purchased. Here are the limitations: All users can be granted "View Only" or "View Only with Check Out/In" authority but only one user at a time on the network can be designated to edit the data (the program has the capacity to set five authority levels). Editing and printing can be done from any desktop but only one user should be editing or printing at a time (it will lock any others out until the first user is through). If you will be using Library 1.7 mostly for viewing (searching, etc.) it will work fine for you since there is no problem with multiple viewers. The limitations have to do with editing and printing at the same time. The cost is $100 for each concurrent-use license (i.e. if you anticipated that no more than 3 of the 18 or more potential users would be needing to use the program at any one time, you would purchase 3 multi-user licenses for $300). You can increase the number of user licenses at a later time if needed for $100 each. Also, we can merge all your present databases into a single database if you will send those to us in tab delimited ASCII format (see Data Import Services).

    Could you please let me know if your software can be used for cataloging legal documents and notifying a person when a contract is due for renewal? I would like as much information on this if it can perform these and other functions.

      You can use Library 1.7 to do that but it can only produce a list of due or overdue contracts and then you would have to notify the person. What you would do is to use the Media Type field to distinquish the various contract types that you have and then set each contract type to the contract period of time (i.e. an annual contract = 365 days, etc.). When you write a contract you would find the specific contract record and then use the check out feature and enter the person's name or reference number.

    I am a pastor with a personal library of about 3,000 volumes but I am not able to use it effectively because I do not have a catalog system. I would like to find a program to catalog my volumes by author and title (maybe theme - but that seems like a lot of work). I would also like to catalog articles in collected volumes/ magazines. What I would like is a simple program. For example, this week I am preaching on meditation. I would like to do a search with the word meditation and have the program show me all the books on that theme.

      Library 1.7 is a very simple and flexible program that can easily do what you are wanting to do. In fact, the Indexed Key Words/Phrases feature was particularly designed to keep track of information which can later be used in sermon preparation. For instance, if while reading a book you come across the word, phase, or concept of "meditation" (as in your example), and think that you might use that passage sometime in your sermons, you can note down on a piece of paper the page numbers where those passages occurred. When you are finished reading the book, you find the book record in the program and enter the word, phrase, or concept as a key word or phrase and also enter the page numbers in the book where it was found (from your notes). When you are ready to prepare your sermon, you search on that key word/phrase and get a list of all the books (with the page numbers) or videos (with track numbers), etc. that deal with that concept. Of course, if the whole book was on that topic, you would just enter it under the subject of "Meditation."

    In searching the Keywords/Phrases field, how does the system search? Word by word? Does it search phrases too?

      Both word or complete phrase (or first word of phrase, etc.). You can also do partial word or phrase searching using wildcards in the text (i.e. "*dream" as in "American Dream").

    We own a video library with about 1500 customers and want to keep track of all the videos being rented. We would like to have a couple of reports to run at the end of every week to do this. Could we use Library 1.7 for this purpose.

      Yes, Library 1.7 produces two reports that do this: "Items Checked Out" and "Items Overdue." These reports reflect the title name of the item, who checked out the item, the date checked out, the date due, the date past due, etc. (See these reports at the end of the Y2K Compliance Report). Library 1.7 should work well for your purpose.

    Can a report listing books by a certain subject be printed? For example, a lady comes in and says, "I need books about divorce", can I run her a report showing what we have and the location on the shelf?

      Yes, in fact you can do that several different ways.

      You can print several types of listing such as a "By Subject" report and show all the books listed under each subject (you can just view the report before printing it). You can print using that same report and limit it to just the subject(s) you want by setting the search options accordingly.

      Even faster than printing or viewing a report would be to use the program as an online catalog for which it was originally written. You would set the sort order to Subject (i.e. click on the field name or label "Subject") and then click on the "Find" button, type "Divorce" and press Enter. You would then be looking at the first book (alphabetically) and you can view them one after another using the view buttons for next record.

      Another way would be to set the search options for "Divorce" under Subject and then you would be viewing a subset of all the records--just those with the subject of divorce. The location on the shelf could be reflected under the Classification field depending on how you classify your library.

    Your material says Library 1.7 runs on Windows, does that mean it will use many of the same keyboard functions and operate as a Windows program? That would be a big plus. Our old program runs thru DOS and I find it seeming so out dated.

      Yes. It is entirely a Windows program (not a Windows front for DOS as some are). The program allows for a variety of ways to do things (such as use keyboard functions or the mouse, etc.). If you haven't done so yet, read some of the user comments on our web site.

    Does this system support dot matrix printers, or does the printer have to be laser, inkjet, bubble jet, etc?

      Yes, Library 1.7 does support dot matrix printers as well as laser, inkjet, and bubble jet printers. We originally designed Library 1.7 for laser printers but then later put in dot matrix label sets and continuous catalog cards for those who have dot matrix printers (often these are donated to libraries). For clarity of print, the dot matrix printer should be a 24 pin printer.

    Is there a field for run time on videos and can it be printed on a report and catalog cards?

      There is not a specific field but you could include it in the Collation field and it would show up on the "All Data" report and all the catalog cards (including the Shelf-List catalog card) which you can print on sheets of paper as a report.

    I am a pastor with a home library of about 1500 volumes. I want to enter the library in the computer and have the capablility of cross-referencing between books, periodicals, reports, etc. Is Library 1.7 going to do what I need?

      Yes, and much more. Library 1.7 is a very flexible program both for viewing and printing reports. You can set the Sort order to the field of your choice and view the database in that order or use Find to find the first occurance. You can Search in each field or a combination of fields for particular information. The Indexed Key Words/Phrases feature was originally designed for pastors to index scriptural references and later pull up all the books that address that particular reference along with the indexed information (page number in the book where the information is located). It can be used in a variety of other applications.

    Can just a few labels or catalog cards be printed without difficulty, or do you have to print the entire file?

      You can easily print just the labels you want by selecting them by Accession number (individually/range/mix) or by setting the Search Options for whatever you want.

    Does Library 1.7 have an automated data backup feature?

      Yes, a file Backup & Restore feature to automatically backup Library 1.7 data was added in May of 2000.

    What is the difference between the Search and the Find buttons in the View Records portion of the record maintenance screen?

      Find is used to find a record by one field (the selected sort order field). It is the fast way to find a record. With Search you can specify criteria for any/all fields and then you view/print that subset of records.

    With regards to the Data Import Services, is it possible for your company to analyse our data and give us a rough estimate of the number of hours needed to modify inconsistant data before we decide on whether to proceed with the conversion?

      Yes, we will give you a fixed quote for which we agree to do the work even if it takes us longer. Before sending the file, please contact us via email.  We will respond with information on how you may be able to avoid importing if you have smaller amounts of data and specific instructions on what to do if you need this service.

    Can this software be used to track cassette tapes, video tapes, and printed music?

      Yes, you would list them under their specific media type.

    What adjustments need to be made to accommodate other types of media as they become available?

      You would just add another appropriate media type name to the drop-down media type list.

    Do you have a Library 1.7 demo?

      We do not have a demo version but we do have a 90-day money back guarantee for any reason (i.e. $145 returned for a single-user - $5 shipping not included).

    With Library 1.7, must I insert the CD or disks everytime I use the program?

      No. The CD or disks are only to be inserted one time which is for the purpose of installation of the program onto the hard disk.

    My church is looking for a program to catalog and keep up with our library. We want it so people can come in at any time and use your program to find books on our shelves. Is Library 1.7 "user-friendly" but also able to keep the user from changing the data?

      Yes, Library 1.7 will do all you mentioned. It has five levels of authority:

      • Administrator (full authority to edit all User IDs, Passwords, and data)
      • Editing (authority to edit data)
      • View with Check Out/In (authority to only check items in or out)
      • View with Check Out Only (authority to check items out but not in)
      • View Only (authority to read-only ~ viewer mode)

      The last authority is the one you want for your users. Library 1.7 was designed to operate as an online catalog in viewer mode just as you describe. One of the most common responses that we hear from our users is that Library 1.7 is so "user-friendly."

    I am somewhat confused about the number of users. What is the price for one user?

      The word "user" refers to one computer that is using the program. It does not refer to how many people will use that program on that one computer. A single-user license is for one non-networked computer. The price is $145. Multi-user licenses refers to how many computers will be accessing the Library 1.7 program at one time on a network. To give an example, let's say that you have 10 computers hooked up together on a network and that you only expect to be using three of them at one time for Library 1.7. Since Library 1.7 has concurrent-use licensing capability, you can purchase three multi-user licenses ($100 each or $300 total) and install Library 1.7 on all 10 computers. You would then have the capability to have Library 1.7 actively running on any 3 of the 10 computers at one time.

    Does Library 1.7 have the capacity to import data?

      The program does not have the capacity, but we do provide a data import service for a fee.  Generally, the data must be sent to us (via disk or email attached file) in tab delimited ASCII text or Access 2.0, etc. We have been able to successfully import data from a variety of formats including those from older DOS library programs which were written and sold by companies that are no longer in business.

      Note: We have devised ways in which we can convert and import data even from programs that do not export in tab delimited ASCII format (may require an additional charge). If you have existing data and can send it to us via email (as an attached file) or disk, we will look at it and give you an exact quote for the cost of the conversion and import. Before sending the file, please contact us via email.  We will respond with information on how you may be able to avoid importing if you have smaller amounts of data and specific instructions on what to do if you need this service.

    Does Library 1.7 have the capacity to export data into formats such as Excel or WordPerfect where I can design my own forms, catalog cards, etc.?

      Yes. We now ship on the CD a export utility that we have developed which would be best for this (see next question and answer). A simple export function to several formats is also available in which you can select the records you wish to export using the Find or Search features.

    Do you have a utility to export all Library 1.7 data to a file which would be useful for importing into another library catalog program?  We don't want to get caught again without this capability.

      Yes, we have developed a Library 1.7 complete data export utility that uses standard export formats (including CSV and tab delimited).  We now ship it on the CD for no additional cost.

    How many subject headings can I assign to each item that I catalog?

      Library 1.7 has two subjects but there are "workarounds" to list and print an unlimited number of subjects.

      For online use, you can put as many subjects as you like into the Comments field for search purposes. You should use an identifier with the subjects (i.e. SUBJECTS: Singing, SUBJECTS: Prayer, Etc...) which would allow you to easily map them into an Unlimited Subjects field in a future upgrade. Just make sure that the identifiers (i.e. SUBJECTS: ) are consistently used (i.e. not SUBJECTS: in one record and SUBJ: in another).

      Presently, if you want to print catalog cards for more than two subjects, you would need to change the subjects and then print them, change the subjects again and print them, etc. If you enter all the subjects in the Comments field as mentioned above, you could then start with the last two and end up with the Primary and Secondary subjects in Subject1 and Subject2.

    What is the total capacity of the number of records that Library 1.7 may have?

      Over 2 billion.  The size or capacity of the user's hard drive is the practical limit.  The database holds about 1800 records per megabyte.

    Is the date loaned recorded?

      Yes, it is recorded until the item is checked back in. A history of all the books that have been checked out (and back in) and by whom is not presently maintained.

    Can Library 1.7 run a report on who has items checked out at a specific time and what items are due at a specific time?

      Yes.

    Does the program produce a report that sequentially lists overdue items sorted by due date?

      Yes.

    We need to catalogue our books under our own classification system using a combination of numbers and letters. Is this possible?

      Yes, if the length of the classification is no longer than 20 characters.

    We are a smaller Church Library and use Subject classification instead of the numeral system. Can this program set up materials according to subject not Dewey Classification? Example: Christian Living, Evangelism, Youth, Children's Video's, etc.?

      Yes.

    Would your software be usable for a large church's historical archives management? We have photos (hundreds), documents (back to the 1870s), artifacts, records. We would want to input detailed text and categorizing info on a master record. From that we want to index the collection so we can quickly search by names, titles, eras, books, audio records, books, dates, etc. Will it do that?

      Yes, I believe Library 1.7 will do that well. Any info that does not fit the pre-defined fields can be placed into the large Comments field (32K) which is searchable.

    Do you have a catalog for the supplies that go with library 1.7?

      We do not have a catalog, but you see the list of supplies available on the order form. If you do not have an order form, you can view/print one from our web site at the following link: http://www.crosslibrary.com/ordformprint.htm

    I usually get 4 accession entries onto one side of a piece of paper and I was wondering if I would be able to print that info together like that? It will be so nice to not have to write everything over and over again...plus try to line up labels that don't want to be lined up! I know this will greatly shorten my processing time, especially if I can use it as my accession "book" too. Does the program print a report like that?

      Yes. You can print a variety of reports. There is an All Data report that shows the data in all the fields except for the Indexed Key Words/Phrases field. The Accession report shows: Accession #, Media Type, Title, Author, Publisher, Year, and Cost. The Bibliography with Summary report shows: Classification, Call, Author, Title, Summary, Copyright, Subject 1, Subject 2, Media Type, and Accession #. You can see an example of this report at: http://www.crosslibrary.com/l17bibws.htm

    How do the labels, etc. feed through the printer? Are they on sheets?

      Yes, they are on sheets.

    Are the "labels for existing catalog cards" pasted over top of cards that are already in use?

      Yes, or just to on catalog cards in already in stock. The "labels for existing catalog cards" are rarely used today because the info is very limited. That feature was put into the program before it had the capacity to print catalog cards.

    Are the "book circulation labels" to be placed on check-out cards?

      Yes, the one with the library name can be placed on the pocket and the other one on the card

    I am preparing to order Library 1.7 utilizing the order form provided. Under software products and services: I will mark Library 1.7 (multi-user-2 or more) - however, I am confused about price. If $100 each does that mean I need to multiple the number of stations I need by $100?"

      No, you may install the program on all the workstations of a network and use it from any of them. The number of users at one time is limited to the number of licenses you have purchased.

      Example: 25 networked computers - 3 licenses. You may install the software on all 25 computers. Any three of those 25 may be active at one time. (Note limitation: Any one, but only one, of those three can be adding/editing records at a time--the others can view the data).

      The multi-user licenses for the Library 1.7 program are $100.00 each. If you were to get two more licenses, it would give you a total of three licenses. The price would be $200 for two more licenses.

    We will be using one computer to do the entering and processing of materials. Can the holdings of the library be displayed in call no. order (classification plus cutter numbers)?

      Yes, a Shelf List report prints a listing in Classification plus call number order. card

    Can this system keep a waiting list and/or a list of lost items for you?

      You can do things like that using the Comments field but it is not an automated feature. For instance, you can put headers in the Comments field like "WAITING LIST:" and then do a search to see or print a list of all the records involved. The same for "LOST ITEMS:"

    Is Library 1.7 an offline system?

      Internet access is not required to operate Library 1.7. The meaning of the term "online" has changed over the years. For instance, "Online Help" as it is used in connection with Library 1.7 means that you can press the F1 key to get help on your screen.

    I'm looking for a basic library system in which I might catalogue our church's pastors 5000 plus books. Please tell me a bit more about your product. Will it also catalogue his sermon data base?

      Library 1.7 is primarily designed to catalog library items (i.e. books, tapes, etc.), but you can use it catalog sermon outlines, etc. The Indexed Key Words/Phrases was actually developed to help preachers track sermon usable info in their books and other reference material. Click the link below to see more about it: http://www.crosslibrary.com/l17key.htm

    Does your system have an yearly fee, in addition to the purchase price?

    Could you tell me what supplies we need to get started? We probably will be using an Inkjet but don't want to invest more in supplies than what we'll really be needing to get started. I have no clue whether we need spine labels, circ. or whatever. Will we also need the catalog cards?

      We recommend the #16-0777 Laser and Inkjet Label Sets (they are the most popular). If you get catalog cards, we recommend the #44-0255 for 1000 cards or #44-1255 for 3000. You may want to get the software first and then decide on which supplies to get after you see how the program works, etc.

    Are any other software programs required beyond specifications listed in your technical information?

      No--Library 1.7 is a stand alone program. For instance, it does not require you to have Microsoft Access software, etc.

    What form of trouble shooting does the program have? Is there be a help index of items? How about online help?

      First, there is a "Getting Started" Help module to teach you step-by-step about the features of program. There is a help index, etc., and there is context sensitive help (i.e. you can press the F1 key anywhere in the program for help concerning that field, menu command, etc.). You also get a free 90-day technical support policy--if you need any help just call or email.

    I am very interested in your church library software. Is this software capable of maintaining a catalog, and also allowing users to browse by author, subject, title, etc. to find where the book is located in the library?

      Yes. You can assign a User ID to set up the Viewer only mode which gives them that capability without being able to change the data.

    We are looking for a good software program to organize and track our church library. We liked all we saw in "Library 1.7" except we use check out cards and could not find the option to print these cards from within the program. Is it possible?

      Library 1.7 prints circulation labels to be placed upon the pocket card and pocket. It does not print the cards directly.

    In the example of a Classification # such as WB 39 P3482, is it possible for your program to classify the number as a string and keep the spaces in it?

      Yes, you can place WB 39 P3482 in the Classification field which would then print that horizontally on the spine label and catalog cards just as you entered it.

    Can you then leave the Call number spaces blank?

      Yes, it automatically enters the first three characters of the authors last name, but you can delete the characters in the Call Letters field, in which case, only the classification field will show on the spine label, etc.

    Is a circulation activity report available?

      Yes, it is called "Items Checked Out" and shows the following data:

      Title                                      Author                          Accession #
         Checked Out To     Date Due     Days Past     Media type

      This report reflects the field sort order and the search options, if set (i.e. you can print out the report sorted in Title, Author, or Accession # order and either print all items checked out or, by using the search options, you can make the report show just the video's checked out, or just a certain author's books checked out, etc.). See this report at the end of the Y2K Compliance Report).

    Is an instruction manual included?

      Printed instructions for installation, initial operation, and database Backup and Restore are sent with the program, but a printed manual is not available.   Library 1.7 does have a "Getting Started" Help module (located as the first module under Help) that serves as an online instructional operational manual to help the user quickly and consecutively in a step-by-step process learn about the various features and how the program operates (adding records, selecting field sort orders, finding records by selected field order, searching, etc.).

      In addition, Library 1.7 Help includes the following help modules:  "Contents," "Glossary," "Index," "How Do I?" "Search For Help On," and "Using Help."

      Perhaps one of the most helpful user aids is the context-sensitive help which is available for help, suggestions/tips, etc. anywhere in the program by pressing the F1 key after selecting a field, button (depress and press F1), menu line, etc.  It is doubtlessly this feature to which one user referred when she said:

        "We purchased the Library 1.7 program this past year for our church library and I love it!!!   I love this program because I am basically computer illiterate and this has been so easy and basic.  It has felt like it has been leading me by the hand through each step."  See more User Comments.

      The help modules can be printed when they are open one at a time, but no capability exists to print them all together.  To print them, select "File" in the Help Module and then "Print Topic."

      A sample file is also included to show various examples and to aid the user in learning the program by experimenting with the search options, print reports, etc.

    I find it hard to believe that Library 1.7 does what it does for the price.

      We often hear similiar comments. We have purposely kept down the price of our software to make it more affordable to churches and Christian schools that often operate with tight budgets.

    I notice you have a way to work on files at home and copy them to the church computer. Does that mean it's OK to install the program on my home computer too?

      Yes, we allow librarians who do church library work at home to install the program on their home computer also without having to purchase another license. Of course, care must be taken to always have the latest file. Library 1.7 has a file Backup & Restore feature and we include an instruction sheet advising how to properly use it.

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Copyright 1998 by CROSS Systems, Inc.
Library 1.7 is a trademark of CROSS Systems, Inc.
All other trademarks copyright by their respective owners.
Last modified: 13 August 2007